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Minutes of the June 7, 2009
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. at the Burnsville Public Library. Those in attendance were David Parmer, Dustin Crutchfield, Shirley Lloyd, Barbara Parmer, Paul Peck, Jean Stout, and Margret Willey.
The minutes of the May 16, 2009 meeting were read and approved as read.
[M/s Margret Willey/ Shirley Lloyd]
Shirley Lloyd gave a Treasurer’s report from the check book and from notes. There was no printed copy for the Secretary. The balance in the checking account at the end of April had been $10,332.92. The balance on June 7, 2009 at the time of the report was $10,471.73. She reported balances on two CD’s at United Bank as $1,718.56 and $1,500.00. She also reported balances on two CD’s at City National Bank as $1,000.00 and $6,250.43. The Endowment Fund balance was $2,355.00. The Treasurer’s report was approved. [M/s Margret Willey/ Jean Stout]
Cherry Ramsey had sent a suggestion that we rent the Community Building for all day for the next Alumni Day. Classes wishing to use it in the morning and afternoon could “sublet” it from the KAA and the KAA could use it for round dancing next year as they had this. There was some discussion of pros and cons of this but no action was taken.
Barbara Parmer reminded us that Larry Wine had said that he did not want to serve as Vice President for 2009-2010 term (although he had said that he would help.) However, the KAA in plenary session had reelected the existing slate of officers. We need to determine whether he will serve and, if not, select a replacement. Next year, the officers should have a full slate of nominees to present to the plenary session with, as always, an opportunity for nominations from the floor. Paul Peck will contact Larry Wine to see if he will serve.
It was reported that several attendees had expressed regret or concern that no auction was held this year. Darwin Plumlee had not been notified; he and his wife, Sandy Mayse Plumlee, had brought a special item for the auction and Sandy had expressed her disappointment that no auction was held. After discussion, the KAA still believes that the right decision was made for this year but will make every effort to have an auction next year even if the auditorium is not available to us.
Jean Stout reported that at least two alumni had made extra donations on Friday night at the Burnsville School Reunion thinking that these funds were going to the KAA. Some clarification on this point might be made in next year’s mailing.
Another concern was that the name tags had not stuck to the clothing of the attendees. Options were discussed. David Parmer will check on the cost of buying lanyards in bulk. It was suggested that it might be possible to get an orange and black ribbon to attach the lanyards to.
Some complaints had been heard about the menu for the banquet. There was some discussion of perhaps adding either salad or cole slaw.
Treasurer Shirley Lloyd initiated a discussion of the electric service at the playground stage. Margret Willey will ask both the committee for the Burnsville School Reunion (aka “Friday Night Event”) and the Town of Burnsville to see if either or both might be willing to share in paying the costs for this service.
It was reported that it may not be necessary to remove the large trophy case from the school building during the renovation. The contractors may be able to move it up or down the hall in order to work around it. However, Kim Dennison, the school principal, wants the standard glass in the case replaced with plexi-glass for safety purposes. There is also interest in putting some kind of support under the case. A new key pad is also needed. David Parmer suggested that we might wish to contact a cabinet maker for this work. Jean Stout said that Roger Hall had suggested that we contact Mike McCoy. Paul Peck will speak with Mike McCoy to see if he is interested in working on this project.
Paul Peck reported that the Burnsville United Methodist Women were not going to serve refreshments during next year’s parade. They didn’t think that enough parade attendees had gotten refreshments to make it a worthwhile service project. The attendance at the Continental breakfast which they had prepared before the Alumni Sermon was also sparse and they had gone on record to not prepare another one if the Burnsville United Methodist Church. It was noted that their Continental breakfasts for the past two years had a much more extensive menu than is usually associated with a Continental breakfast. David Parmer suggested that the KAA might wish to make a donation to the host church if the Continental breakfast was something which the KAA wished to be a part of the Alumni Sermon morning. A motion was approved that the KAA make a donation to the host church if a continental breakfast was served before the Alumni Sermon. [M/s Barbara Parmer/ Shirley Lloyd] Treasurer Shirley Lloyd wrote a $50.00 check to the Burnsville Methodist Church as a donation for this year’s Continental breakfast; she gave it to Paul Peck to deliver.
It was noted that we should start securing a pastor for the Alumni Sermon early next year and that every effort should be made to have a pastor who was a graduate of Burnsville High School. Paul Peck observed that those who didn’t attend this year’s message missed a good sermon.
Margret noted that the Journal of the Braxton County Historical Society had some names of alumni who had died in the past year which were not in the program booklet.
It was noted that the program booklet had received many favorable comments.
The next meeting was scheduled for Sunday, February 14, 2010, the second Sunday in February next, at 2:00 p. m. at either the Burnsville School cafeteria or the Burnsville Public Library to begin planning for the 2010 Alumni weekend.
The meeting adjourned at 3:15 p. m.
Read and approved: Paul Peck, Secretary
Minutes of the March 14, 2009
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Barbara Parmer, Dustin Crutchfield, Russell McClain, Linda Moore, Paul Peck, Margret Willey, and Larry Wine.
Secretary Paul Peck read the minutes of the February 28, 2009 meeting. Russell McClain noted that Jo Ann Smith had not spoken for the band and this reference was corrected in the minutes. He suggested that the PTO might be interested in moving and cleaning chairs and tables or that we might contact someone else associated with the band. Russ also noted that he would make his timeshare available if the K. A. A. would pay his $250 maintenance fee for the time share. This was added to the minutes. The minutes were then approved. [M/s Margret Willey/ Russell McClain]
Margret Willey will check with the band regarding moving chairs and also about participating in the parade. If the band doesn’t want to move chairs, she will contact the PTO about doing that.
Margret Willey reported that our profit on the timeshare raffle in 2007 was $195 and in 2008 it was $162.50. Further, the Friday Night Event committee was not interested in participating in the raffle this year. The
K. A. A. decided not to hold the timeshare raffle in 2009.
Margret Willey reported that Paul Bragg had not contacted his group yet about playing for the square dancing.
Larry Wine reported on his conversation with Roy McDougal. Roy wants the K. A. A. tax number. He would charge us $45/ month--$540 for a year—to rent one of his storage units but would then return to the K. A. A. a $420.00 donation. Thus, our net rent for the first year would be $10 per month. If we wish to rent a unit, we should contact Rob Singleton. If we rent a unit, Roy wants us to use one of those in the back of his facility. Larry also reported that the Baptist Women will have a hot dog/bake sale at the playground after the parade to raise money for the Relay for Life program.
He noted that Homer Gibson will not be available to preach the Alumni
Sermon. He will contact Tony Conrad as the next choice for the sermon. Dixie Graff will do the auction; however, he has not been able to contact Darwin Plumlee to see if he will assist Dixie as he did so successfully last year. He noted that Cherry Dale Ramsey’s mother-in-law had just died; thus Cherry Dale couldn’t attend today’s meeting but she will help us.
Paul Peck reported that the Burnsville United Methodist Women would serve soft drinks and light refreshments during the parade as they had done last year. They will also prepare a Continental breakfast on the morning of the Alumni Sermon if the sermon is preached at the Methodist church.
Margret reported that the Friday Night Event committee had prepared 1,200 flyers to mail with the K. A. A. mailing. Margret will contact the school custodian to see if he will work for us as he did last year. Larry Wine will contact Jennings Dancy to see if he will participate in the business meeting program as he did last year.
The possible need to rent a tent in order to conduct the business meeting outdoors was discussed. David Parmer mentioned $580 as an amount that had been quoted to him for renting a suitable tent. Larry Wine will contact Bill McKnight for possible options for a tent.
The K. A. A. decided not to adopt a theme for this year.
Russell McClain suggested that we set up the tables and chairs on Thursday this year instead of Friday.
Margret Willey will ask Shirley Lloyd for the tax number.
The K. A. A. discussed where to store the class composite pictures during the school renovation. Margret indicated that Carl Ray and Ester Blake would store them for us. Paul Peck reported that he has not yet spoken with the Administrative Council of the Burnsville United Methodist Church about storing the smaller trophy case in the church’s basement.
Past honorees will select the Alumni of the Year honorees after the next meeting.
Margret Willey reported that the Burnsville area seniors have been identified and the letters to inform them of the K. A. A. scholarships have been prepared.
The Treasurer was unable to attend but she had sent information to Margret to report. Our checking account balance on February 28 was $10,972.19 and the Endowment Fund balance was $2,355.00 on the same date. Our CD 550-0009116 with the United Bank had a balance of $1,707.24.
Margret will organize the mailing of our information bulletin and reservation form including the Friday Night Event flyer.
The next meeting was scheduled for Saturday, April 18, 2009 at 2:00 p. m. at the Burnsville School cafeteria.
The meeting adjourned at 2:45 p. m. [M/s Russell McClain/Paul Peck]
Read and approved: Paul Peck, Secretary
Minutes of the February 28, 2009
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Paul Peck, Margret Willey, and Larry Wine.
Secretary Paul Peck read the minutes of the January 25, 2009 meeting and these were approved. [M/s Margret Willey/ Larry Wine]
It was noted that the officers had changed the date of this meeting from February 21 to February 28.
The Treasurer was absent.
Larry Wine noted that he didn’t know about the last meeting. Someone needs to call him if he is not present when meetings are scheduled.
Margret Willey had contacted Paul Bragg to see if his band would play for the square dancing. He has not replied.
Margret reported that Russ McClain had spoken with Jo Ann Smith about the band’s cleaning and moving tables and chairs.
Larry will contact a speaker for the Alumni Sermon. He will check with the Baptist Women’s group to see if they were going to have a hot dog sale after the parade as they did last year. Paul Peck will check with the Burnsville United Methodist Women to see if they will serve refreshments during the morning of the parade as they have the last two years.
Russ McClain will again make his timeshare at Gatlinburg available for payment of $250 maintenance fee if we want to raffle it. The cost would be to pay his $200 maintenance fee for the timeshare and the cost, if any, of preparing tickets. However, it wasn’t clear that the K. A. A. had made any profit from last year’s raffle. The K. A. A. decided to wait until the Treasurer’s records for last year are available before deciding upon having the raffle.
Dustin Crutchfield will be assisting the K. A. A. in all its activities as part of an internship for a class at Glenville State College.
Margret reported that renovations at the Burnsville School would begin on April 1. It is not known yet whether the work will start upstairs or downstairs. Either will cause difficulty for the K. A. A.
Margret reported that we have two metal file cabinets and one wooden file cabinet in the Alumni Room in the school auditorium balcony. We do not need all of them and the suggestion was made to include the surplus one(s) in the auction. The teacher’s desk might also be auctioned as it is not being used. There is 7.5 foot long trophy case which will need to be stored and the trophy case and trophies in the main hall will need to be stored. Various possibilities were discussed. Larry Wine is contact Roy McDougal regarding the possibility of getting a special rate for the use of one of his storage units. Paul Peck is to speak with the appropriate officials at the Burnsville United Methodist Church concerning storing some items in the Church basement.
Dustin Crutchfield will assist Margret in preparing an inventory before items are moved to storage.
Margret had contacted the Braxton County High School band to see if they will perform in the Alumni parade; they are to get back with her.
Margret will prepare a list of the supplies which need to be purchased for the banquet.
Larry Wine announced that he would not be an officer next year but would be willing to help with the work which K. A. A. needs to have done. David Parmer said that next year would probably be the last which he would serve as president.
Larry Wine will contact Darwin Plumlee and Dixie Graff to see if they will hold an auction for us as they did last year.
It was determined that the following members of the Association be contacted prior to the next meeting and encouraged to attend it:
Cherry Dale Ramsey
Linda Moore
Shirley Lloyd
Russ McClain
Jim Pritt
Steve Brown
Martha Belle Taylor
Paul Bragg
Paul Crutchfield
The reservation forms will be mailed by April 15, 2009. Margret Willey was authorized to purchase 1,500 “Forever” stamps. [M/s Paul Peck/ Larry Wine] David Parmer will email his membership list to Margret in order for comparisons, updates, and corrections to be made.
The next meeting was scheduled for Saturday, March 14, 2009 at 2:00 p. m. at the Burnsville School cafeteria.
The meeting adjourned at 3:00 p. m. [M/s Paul Peck/ Margret Willey]
Read and approved: Paul Peck, Secretary
Minutes of the January 25, 2009
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Sharon Brady, Steve Brown, Dustin Crutchfield, Shirley Lloyd, Linda Moore, Paul Peck, Barbara Parmer, and Margret Willey.
Secretary Paul Peck read the minutes of the June 28, 2008 meeting and these were approved. [M/s Margret Willey/ Linda Moore]
Treasurer Shirley Lloyd gave a treasurer’s report. She noted that she had been making monthly payments to the electric company for the light at the playground, that she had paid the post office box rent, and the rent for the safe deposit box for 2009. She then reported the balances in the Association’s checking and endowment accounts at the end of December and noted interest earned on the Association’s certificates of deposit. The secretary received a printed copy of the treasurer’s report.
Margret Willey told us that the 2010 Alumni weekend will probably be impacted by the renovations to the Burnsville School. We may have to store our records and equipment at another site and we may have to find a special place to have the banquet and our annual business meeting. However, it seems likely that this year’s activities will not be affected by the renovation.
Margret Willey reported that the PTO will be the cooks for the banquet. After discussion, the Association decided that the menu will be the same except for the desserts which will be a choice of yellow cake or chocolate cake both with chocolate icing.
It was noted that the banquet date will be May 23, 2009, as Memorial Day will be observed on Monday, May 25, 2009 this year.
Margret Willey has contacted the Karaoke Cowboys through Brad Moyers. They will perform from 8:30 p. m. until 10:30 p. m. for $200.00. They had expressed an interest in performing outdoors on the stage at the playground but the K. A. A. decided that was not a good idea. Margret Willey will contact Paul Bragg to see if his band will perform for square dancing. Shirley Lloyd will contact Martha Belle Taylor about bringing some dancers.
Someone needs to check with Jo Ann Smith to see if the band will move and clean the tables and chairs. Margret reported some difficulty in getting photographs for display upstairs prior to the business meeting. David discussed the format for the meeting; he will again prepare questions about graduates of Burnsville High School and would like to use pictures of the persons referred to in the questions.
No decision was made on a speaker for the Alumni Sermon on May 24th. We did not know if Russ McClain was going to make his time share at Gatlinburg available for another raffle. A question was raised concerning putting up the banner. Margret Willey will contact Larry Wine prior to the next meeting to see if he is going to organize the parade.
After some discussion, the next meeting was scheduled for Saturday, February 21, 2009 at 2:00 p. m. at the Burnsville School cafeteria.
The meeting adjourned at 3:05 p. m.
Read and approved: Paul Peck, Secretary
Minutes of the June 28, 2008
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Shirley Lloyd, Charles Lloyd, Paul Peck, Barbara Parmer, and Margret Willey.
Secretary Paul Peck read the minutes of the May 4, 2008 meeting and these were approved with one spelling correction. [M/s Margret Willey/ Shirley Lloyd]
Treasurer Shirley Lloyd gave the treasurer’s report. The checking account balance on June 30, 2008 was $10,921.61 and the endowment balance was $2,354.00. The treasurer’s report was accepted. [M/s Margret Willey/ Barbara Parmer]
The rest of the meeting was devoted to reviewing the recent Alumni weekend activities in order to determine where improvements might be needed for next year.
It was decided that the oldest man and woman present should receive their boutonnières when they sign in. This year the oldest present had not gone upstairs for the business meeting.
The indications were that most attendees had been satisfied with the food. We had 295 reservations and served 320.
Margret Willey asked for and received permission to contract—through Brad Moyers—with the Karaoke Cowboys for music for round dancing for next year. [M/s Shirley Lloyd / Barbara Parmer]This group had performed well at this year’s event.
It was noted that we have one bench which will need to be repaired.
The officers present signed various copies of legal documents pertaining to the operation of the Bud Mick Scholarship Foundation. The procedures for the awarding of scholarships were reviewed. Due to tax regulations, the scholarship checks for the Bud Mick Scholarship must be written on the Foundation’s account payable to the recipients. Awards from the K. A. A. funds may continue to be made by checks drawn on the K. A. A. account as in previous years.
President David Parmer read a letter of thanks to the officers of the association from Charles Wilson who expressed his appreciation for our work in keeping the school reunion going.
The initial planning meeting for next year’s Alumni weekend was set for Sunday, February 22, 2009 at 4:00 p. m.
The meeting was then adjourned. [M/ s Paul Peck/ Margret Willey]
Read and approved: __
Paul Peck, Secretary
Minutes of the May 4, 2008
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 4:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Shirley Lloyd, Charles Lloyd, Paul Bragg, Paul Peck, Barbara Parmer, Margret Willey, Rosemary Crutchfield, Paul Crutchfield, Jean Stout, Larry Wine, Bob Singleton, Betty Singleton, Sharon Conrad, Linda Moore, Shirley Nicholson, and Cherry Ramsey.
Secretary Paul Peck read the minutes of the April 13, 2008 meeting and these were approved. [M/s Shirley Lloyd/ Rose Crutchfield]
David Parmer has signed the signature card and will take it the Flatwoods office of City National Bank.
Treasurer Shirley Lloyd gave the Treasurer’s report. The K. A. A. balance is currently $7,485.43. The Treasurer’s Report was approved. [M/s Jean Stout/ Sharon Conrad]
Shirley Lloyd brought a 1919-1969 K. A. A. anniversary button for the auction. Rose Crutchfield brought Penny Crutchfield Ramsey’s orange school jacket for the auction. She also donated a scarf woven by Jim Beall on his loom several years ago.
Paul Crutchfield had installed the handrail. He will turn in the bill later.
Margret Willey had received one response from a past scholarship winner—from Ethan Wine. He didn’t return a reservation for the banquet. Larry Wine, his father, indicated that Ethan might be on call that day.
Larry Wine still has to call the band director; he now has enough servers. He still has some contacts to make for the Parade. He suggested that the Bruin ride in a convertible rather than march due to heat. This idea was endorsed by the K. A. A.
Cherry Dale Ramsey had no report.
The discussion then turned to scholarship awards. The K. A. A. officers will meet on Monday, May 12, 2008, to interview the applicants. The starting time will probably be 6:00 p. m. Margret Willey will contact the applicants and schedule the interviews. Cherry Dale Ramsey will add the points already reflected on the applications. David Parmer will determine from Mrs. Mick how many Mick scholarships we have to award. We have $510 in K. A. A. scholarship funds left over from last year and we have received $685 in scholarship donations so far this year. The K. A. A. approved a motion granting the officers, acting as the scholarship committee, discretion to award a second $500 scholarship from the K. A. A. if they think there is a worthy applicant. [M/s Paul Peck/ Cherry Ramsey]
New business was then discussed. Debbie Peters, who owns and operates Piccadilly’s Flower Shop, had come to the meeting. She discussed the floral arrangements which the K. A. A. will need for the banquet and the program and various options which she could provide. The Association approved purchasing a corsage and boutonnière for the oldest woman and man in attendance.
Sharon Conrad reported that the Friday Night Event’s planning is complete. Someone asked if the sewer line excavations on the football field would be filled in by May 24. No one was certain about this.
Jean Stout asked about preparation of tables. Margret Willey will put the table clothes on.
The K. A. A. approved the Decorating Committee’s spending $40.00 for a theme banner. [M/s Linda Moore/ Larry Wine]
Rose Crutchfield encouraged all present to vote for the bond levy in order to preserve the Burnsville School.
The meeting was then adjourned. [M/ s Linda Moore/ Barbara Parmer]
Read and approved: __June 28, 2008 Paul Peck
Paul Peck, Secretary
Minutes of the April 13, 2008
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at about 4:20 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Shirley Lloyd, Charles Lloyd, Paul Bragg, Russell McClain, Paul Peck, Barbara Parmer, Lena Heater, Margret Willey, Rosemary Crutchfield, Paul Crutchfield, Jimmy Pritt, Jean Stout, Brenda Bedunah, Lamona Casto, Larry Wine, Bob Singleton, Betty Singleton, Sharon Conrad, and Cherry Dale Ramsey.
Prior to the business meeting the group had a work session to prepare the invitation and information mailing for the Alumni Weekend to the membership.
The minutes of the March 16, 2008 meeting were read and approved.
[M/s Russell McClain/ Barbara Parmer]
Margret Willey asked Paul Crutchfield about the banner for Route 5. He told us that it was in the building. Margret Willey also reported that she has received the Alumni flags from April Boyce. She had not done the inventory of chairs and tables because the school had been closed this past week. She suggested that the K. A. A. buy some Forever stamps for next year since postage is going to increase to 42 cents before next year’s mailing. The K. A. A. approved the purchase of 1500 first class Forever stamps for use next year. [M/s Paul Crutchfield/ Russell McClain]
Someone questioned whether scholarship winners who had dropped out of college were to receive the special invitations to be recognized at the business meeting. The consensus of the K. A. A. was that they should also receive the special invitations.
Russell McClain reported that he had learned from Joyce Greenlief’s husband that she has so many orders for saw blades that she may not be able to prepare any for the K. A. A. He also reported that the band will take care of tables and chairs.
Paul Crutchfield reported that the ramp at the playground stage has been installed; he needs materials for a hand rail. From discussion, it was determined that another handrail is needed for the steps at the stage. Paul Crutchfield is to buy materials and to be reimbursed by K. A. A.
Treasurer Shirley Lloyd presented her report. Our current balance in checking is $7,668.59. A copy of the report was given to the Secretary for the minutes. The report was approved. [M/s Russell McClain/ Paul Peck]
Margret Willey reported that Brad Moyers has contacted the Karaoke Cowboys to perform; they will also help put chairs back.
Larry Wine has contacted the new BCHS band director about the band’s performing in the parade. He will check back with the director. He confirmed that Jennings Dancy will pray at the opening of the business meeting and will lead in the singing; however, Jewell Lipps will not do wagon rides for us since he has another commitment for that day. Paul Bragg noted that the Town’s secretary is working on getting gas for the balloons for the parade route.
Margret Willey will take the scholarship application letters to Braxton County High School tomorrow.
The auction was discussed. Some plan may be developed to enable those who don’t go upstairs to the business meeting to have a chance to bid on items. President Dave Parmer reported that we have several outstanding items for auction including glassware engraved with Burnsville High School, beer mugs from or for the Class of 1958, and a football autographed by Bill Stewart, new football coach of WVU who led the Mountaineers to a Fiesta Bowl win in January.
Jimmy Pritt reported that the Friday Night Event Committee will share 50-50 with the K. A. A. in the costs for the ramp; it was also decided that the Friday Night Event Committee will help sell tickets for the Gatlinburg raffle and the K. A. A. will share the proceeds from the raffle 50-50 with the Committee.
Larry Wine reported that Russell McClain will do the announcing at the playground at the conclusion of the parade. He noted that three more servers are still needed. He and Margret will work on recruiting them.
The next meeting was scheduled for Sunday, May 4, 2008, at 4:00 p. m.
The meeting was adjourned at 4:45 p. m. [M/s Russell McClain/ Cherry Dale Ramsey]
After the adjournment of the regular meeting, the past winners of Alumni of Year awards who were present met to select the recipients of this year’s awards.
Read and approved: Paul Peck, Secretary
Minutes of the March 16, 2008
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 4:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Shirley Lloyd, Charles Lloyd, Paul Bragg, Russell McClain, Paul Peck, Barbara Parmer, Lena Heater, Margret Willey, Rosemary Crutchfield, Paul Crutchfield, Jimmy Pritt, Jean Stout, Linda Moore, Lamona Casto, Larry Wine, and Shirley Nicholson.
The minutes of the February 17, 2008 meeting were read and approved.
Russell McClain reported from conversation with Jo Ann Smith that the band will accept $50 extra for cleaning tables; they want to set them up on Thursday. He had nothing new to report on getting decorated saw blades for the auction.
It was reported that the Friday Night Event (5th Annual Burnsville Reunion Cookout) information had changed since the last meeting. Gary Crutchfield, Class of 1968, will be the Master of Ceremonies. A copy of the Friday Night Event flyer will be kept with the minutes of the meeting.
The light purchased by the K. A. A. is to be painted before installation and is to be installed at the Town’s concession stand. It will be considered a donation from the K. A. A. to the Town.
Repairs to the stage on the playground were discussed. Paul Bragg reported that ramp needs to be replaced. Paul Crutchfield and his helper would install if the K. A. A. would supply the materials. Margret Willey suggested that the
K. A. A. and the Friday Night Event go 50-50 on this project. Jimmy Pritt will check with the other members of the Friday Night Event committee. The K. A. A. approved a motion that the K. A. A. pay half of the cost on the ramp (m/s Russell McClain/ Shirley Lloyd); it was noted that a handrail for the ramp is also needed. It was suggested that community service workers might paint the stage.
Margret reported that April Boyce has not yet returned the flags. Cherry Dale Ramsey had told Margret that April has the money for the flags which were sold and that two persons had gotten flags but had not paid for them.
It was reported that Jack Ratliff won’t provide music on either Friday or Saturday night because he can’t lift his musical equipment. Russell McClain suggested that we go with the vocal group suggested by Brad Moyers. Margret Willey is to get Brad’s help to contact this group. Paul Bragg mentioned that the Town had hired a disk jockey for their New Year’s Eve dance for about $300. It was noted that the Friday Night Event does not have music confirmed.
Margret Willey reported that she has been scanning historical records of the K. A. A. When the scanning is complete, she will file the originals in the Alumni Room in the school.
Paul Peck reported that the United Methodist Women will prepare a continental breakfast on Sunday Morning before the Alumni Sermon; they will also serve refreshments during the parade on Saturday morning. These activities will be noted on our mailing.
200 tickets have been prepared for the Gatlinburg fundraiser. The prize is a one week stay in Gatlinburg from August 30 to September 6, 2008. Tickets will sell for $5.00 each. Jimmy Pritt will see if the Friday Night Event wants to help with the raffle in order to share the proceeds 50-50 with the
K. A. A. Linda Moore will co-ordinate the fund raiser.
Larry Wine hasn’t contacted the BCHS band director yet. He will work with Margret Willey in recruiting servers for downstairs. Jennings and Brenda Dancy will serve and three other servers are needed. The other servers might be recruited from the PTO. Larry also discussed with Paul Bragg a problem in getting enough gas to inflate the balloons for the parade route.
Larry will ask Jennings Dancy to offer the opening prayer at the business meeting and to lead the singing.
Russell McClain reported that Allen Strader will be the custodian for the alumni event.
Margret Willey plans to have a slide show with alumni pictures.
Paul Peck received permission for the Lions Club to sell refreshments after the banquet.
Russell McClain reported that Dave Mace will conduct a tour of the Burnsville Dam at 1:00 p. m. on Saturday.
The K. A. A. approved a motion that Margret Willey arrange for the removal of a large tarp belonging to the K. A. A. from the school as requested by Principal Kim Dennison. [M/s Shirley Lloyd/ Russell McClain]
Rose Crutchfield wanted information regarding the 60th anniversary of the Class of 1948 (Paul Crutchfield’s class) to be noted in the mailing.
Lamona Casto said that the Baptist Church women want to sell hot dogs at the playground after the parade as a fund raiser for the American Cancer Society’s Relay for Life. Paul Bragg suggested that they could use the Town’s concession stand. This activity will be noted on our mailing.
Linda Moore would like to contact someone from the Class of 1958 to learn their motto which might then be used as our theme for the year.
Russell McClain discussed wagon rides for Saturday. Paul Bragg said that Jewell Lipps had provided wagon rides at the Town’s Halloween party. Larry Wine will contact Jewell to see if he would provide rides for Saturday between 8:00 a. m. to 10:00 a. m. and again from noon until 2:00 p. m.
Margret Willey asked about the tables which the Friday Night Event is planning to buy.
Barbara Parmer had a list of our past scholarship winners. She proposed to send a special invitation to each of them in addition to our regular mailing to them. They would be introduced and honored during our business meeting. She also asked for information about them. The K. A. A. approved a motion
to sponsor the special recognition for our past scholarship winners. [M/s Shirley Lloyd/ Lena Heater]
Margret Willey will ask Cherry Dale Ramsey for assistance in preparing our annual invitation letter. We will prepare the mailing of invitations at our next meeting which will be at 4:00 p. m. on April 13, 2008.
Larry Wine suggested that we add auction items. Russell McClain reported that Dick Graff will do the auction.
Shirley Lloyd had ordered sleeves for the silverware.
The meeting was adjourned at 4:50 p. m.
Read and approved: Paul Peck, Secretary
Minutes of the February 17, 2008
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Shirley Lloyd, Paul Bragg, Russell McClain, Paul Peck, Barbara Parmer, Lena Heater, and Margret Willey.
The minutes of the January 27, 2008 meeting were read and approved.
[M/s Russell McClain/ Margret Willey]
Shirley Lloyd gave a Treasurer’s Report; a copy is filed with Secretary Paul Peck for the minutes book. She also reported that she had purchased a $6,000 certificate of deposit at City National Bank at 4.09% interest for six months as authorized at the last meeting. Maturity date for the certificate of deposit is August 28, 2008. She also reported on the certificates which had been purchased earlier at Kanawha Union Bank—one for $500 in 1984, one for $1,500 purchased in 1987, and one for $1,000.00 purchased in 1988. Updates on current balances for these will be given at a future meeting. The certificates will be kept in the safe deposit box for the K. A. A. which the Treasurer had rented at City National Bank. K. A. A. President David Parmer’s name is also listed on the bank’s records for the safe deposit box and Shirley gave David a key to the box. The treasurer’s report was approved. [M/s Russell McClain/ Margret Willey]
Russell McClain reported that Joanne Smith will get back to him after a meeting of the band boosters in early March about whether the band will clean tables and chairs.
Russell had asked Mr. Greenlief if his wife, Joyce, would paint two saw blades for the Alumni auction.
A suggestion was made to move the next meeting’s starting time to 4:00 p. m.
This starting time would enable Vice President Larry Wine to attend. The next meeting was scheduled for 4:00 p. m., Sunday, March 16, 2008, at the school cafeteria.
Shirley Lloyd suggested that the K. A. A. should make a list of the locations for tables and chairs.
Lena Heater gave a report on the Friday Night Event. The committee has not yet met but will need to do so in March. They will prepare their information letter to be mailed with the K. A. A. mailing. Jack Ratliff will play recorded popular music between 6:00 and 7:00 p. m. Paul Bragg’s bluegrass band will perform between 7:00 p. m. and 9:00 p. m. There will be a buffet style cookout as in previous years. Larry Wine will be asked to pray to open the event. Margret Willey will be asked to be the master of ceremonies. The committee has permission from the Board of Education to place a small building on the playground and they have money to purchase tables.
Margret Willey reported that the ramp for the playground stage needs repair and that the stage needs to be repainted. K. A. A. President Parmer asked Margret to see that the necessary repairs and painting be done.
Margret Willey reported that April Boyce still has 14 alumni flags left. These were to have been sold for $15.00 apiece. It was suggested that the K. A. A. get these flags from April to have for sale during Alumni weekend. Some of them might be available for auction. Margret is also to check on any money due to the K. A. A. from flags which have already been sold.
Margret Willey reported that Brad Moyers did not have equipment to play recorded music in the gymnasium on Saturday night. He had suggested a vocal group which would perform for $250 for four hours. However, the K. A. A. decided that we would next have Lena Heater ask Jack Ratliff if he would play recorded popular music in the gymnasium on Alumni Night.
Margret reported that the K. A. A. has six benches in the Alumni Room (school balcony). She had moved alumni papers to a new file cabinet and had locked it for security. She then reported on the supplies on hand and those needed for the Banquet. We have enough napkins. There was 1 roll of white table cloth and 16 54” by 108” orange table cloths. It was decided that these orange cloths would be sufficient for the cafeteria tables. We do not have any silver ware sleeves. David and Barbara Parmer will check for these at Sam’s and let Margret know if they buy them. It was decided that we need about 175 large paper plates and that we need smaller plates for the desserts. We also need cups for coffee and other drinks—perhaps two sizes.
It was reported that Larry Wine will not be serving this year as his class is having its 40th reunion. However, he will find someone to serve. Margret reported that Kim Dennison says that the teachers and the PTO will cook. The K. A. A. approved having apple crisp and peach crisp as the desserts in place of the usual desserts.
It was reported that the Library will have a bluegrass theme for its Saturday activities. The Library may also stay open later on Saturday afternoon.
Larry Wine had contacted Jim Pritt regarding the light purchased from Jim by the K. A. A. and reported that Jim will install the light. Larry had also reported that he did not need any special assistance in preparing for the parade. He will report on the parade planning at the next meeting. Lena Heater was asked to contact Larry to see if had contacted bands for the parade.
Margret Willey will scan alumni paper records for storage on computer disks.
It was noted that we will be mailing about 1,200 copies of our information letter this year. Margret will run notices in the local newspapers of our next meeting for two weeks prior to the meeting. Margret is also to schedule and list those who will work at the front door on Alumni Night.
John Dean had been confirmed as speaker for the Alumni Sermon. Paul Peck reported that he had also confirmed Jennifer Barker to sing two or three songs for the Alumni Service and had received permission for it to take place at the Burnsville United Methodist Church. The time for the service will be 8:30 to 9:30 a. m. Paul will see if the Burnsville United Methodist Women will provide a Continental breakfast before the service and to see if they plan to serve refreshments during the parade as they had done last year.
The Gatlinburg fund raiser will be discussed at the next meeting.
Paul Peck suggested that the theme and decorating committee might use the motto of the 50 year class as the theme.
The K. A. A. approved Sharon Armentrout Weaver’s request to become an honorary member. [M/s Russell McClain/ Paul Peck] Secretary Paul Peck is to send her a letter.
The meeting was adjourned at 3:00 p. m. [M/s Russell McClain/ Paul Peck]
Read and approved:
Paul Peck
Secretary
Minutes of the January 27, 2008
Meeting of the Kanawha Alumni Association
The meeting of the Kanawha Alumni Association was called to order by Association President David Parmer at 2:00 p. m. in the Burnsville School cafeteria. Those in attendance were David Parmer, Shirley Lloyd, Betty Brown, Martha Taylor, Jean Stout, Linda Moore, Kathelene Conrad, Paul Bragg, Sharon Conrad Brady, Bob Singleton, Betty S. Singleton, Russell
McClain, Paul Peck, Barbara Parmer, and Margret Willey.
The minutes of the June 17, 2007 meeting were read. Russell McClain noted that his suggestion had been to pay the Youth Baseball League for cleaning the tables, not cleaning and moving. This change was made on page 2 of the minutes. The minutes were approved with this change.
Further discussion of this point led to a decision that the K. A. A. pay the BCHS band $100 to move and clean tables and chairs in addition to the $200 which we pay them for marching in the parade. Russell McClain is to communicate this proposal to Jo Ann Smith who is the local contact person for the band. [Thus, the Youth Baseball League will not be asked to do anything for us this year.]
Shirley Lloyd gave a Treasurer’s report. The Treasurer’s balance was $13,744.45. She gave Secretary Paul Peck a print out showing summary of last year’s financial activity.
President David Parmer asked for information concerning the Friday Night Event. Sharon Brady told us that the event would be held but the organizing committee has not yet met. They will be buying tables, chairs, and a storage building later this spring.
Margret Willey had not yet asked April Boyce about the number of Alumni flags sold; she will do that soon.
Russell McClain suggested that Margret Willey contact Brad Moyers regarding music to be played in the gymnasium.
The K. A. A. had put four or five benches outside last year; we have additional ones upstairs in the balcony room. It was decided to put them out this year. The band will be asked to move them.
President David Parmer asked who will cook for us this year. Margret Willey didn’t think that the Burnsville School employees would be available to cook this year; however, the local PTO group might be interested in doing so. Margret is to contact Burnsville School principal Kim Dennison and will also check on who might be able to serve the food.
The K. A. A. decided that the menu would be the same as last year.
The K. A. A. scheduled the next meeting for February 17, 2008 at 2:00 p. m. in the cafeteria.
Margret Willey and Cherry Dale Ramsey will work on securing flowers for centerpieces.
Barbara Parmer is working on some type of recognition of previous K. A. A. scholarship winners at our annual business meeting. She wants to put a brief questionnaire for them as an insert in our annual mailing. Margret thought that Cherry Dale might have a list of most of the winners. Perhaps we could produce a list from the Treasurer’s records also.
Martha Belle Taylor mentioned her scholarship at BCHS for Burnsville area students; perhaps these scholarship recipients could be recognized also.
The K. A. A. decided that David Parmer will be the main speaker at the annual business meeting. He has prepared another round of questions about Burnsville High alumni similar to the ones which had been so much enjoyed at last year’s meeting.
Paul Peck is to contact John Dean to see if he will preach the Alumni Sermon on Sunday morning at the Burnsville United Methodist Church. Russell McClain suggested that the K. A. A. ask Jennifer Barker to sing during the service. Paul Peck will contact her also. He will also check to see if the Church wants to serve a Continental breakfast.
The K. A. A. will discuss the Gatlinburg fund raiser at its next meeting. Brenda Conrad Dancy will be asked to prepare the tickets as she had done last year.
Russell McClain mentioned that we need additional auction items. Dick Graff and/or Terry Vankirk will be asked to conduct the auction. Anyone who has items to donate for the auction should contact Margret Willey.
Margret asked for suggestions for the web site. She wants pictures of deceased alumni for the web site.
The K. A. A. approved a motion that Paul Bragg’s musical group play for the square dancing. [M/s Margret Willey/Sharon Brady] Martha Belle Taylor will again recruit square dancers to attend.
Shirley Singleton Lloyd and Linda Moore will be in charge of the annual theme and decorating.
The K. A. A. decided that it wants Larry Wine to instruct Jim Pritt to put up the light which Jim was to have installed for us (and for which he had been paid.)
The K. A. A. approved a motion that Treasurer Shirley Singleton Lloyd be authorized to rent a safe deposit box for the Association to safeguard our certificates and other valuable documents. [M/s Margret Willey/ Barbara Parmer] Another motion was approved authorizing the purchase of an additional $6,000.00 Certificate of Deposit. [M/s Paul Peck/ Jean Stout]
Vice President Larry Wine will be in charge of planning the parade. Margret Willey will see if he needs any assistance.
Russell McClain reminded us that we need to look for new things to do on Saturday to maintain interest. He mentioned wagon rides; antique cars, boat rides at the Burnsville Lake, and tours of the dam were also mentioned.
Martha Belle Taylor is contact Suzanne Wine about getting some beauty queens from the Fairs and Festivals group to participate in the parade.
The Association also needs to learn what the library will do this year. Last year’s focus on the Native American inhabitants of this region had been very popular.
President David Parmer noted that the K. A. A. had reviewed the points listed in the June 17, 2007 meeting. The meeting was then adjourned on a motion by Paul Peck.
Read and approved:
Paul Peck
Secretary
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